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Facility Coordinator

As one of the business units in CBRE, Global Workplace Solutions provides end-to-end services across the complete lifecycle of the workplace, helping to improve business operations and reduce cost. As a one-stop solutions provider with a broad array of long-term customers and customized services, Global Workplace Solutions has delivered US$3 billion in savings to customers over the past ten years. CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees and serves real estate owners, investors and occupiers through more than 400 offices worldwide.

You will assist the site with varied Facility Management tasks and administrative support.
The function will assure a variety of tasks related to Facility Management, finance administration, quality, HR and contract management. Are you familiar with a broad range of Facility management, practices and procedures and able to plan and accomplish goals in a wide degree of creativity and latitude?
  • Conducting supplier surveys on MySupplier
  • Compiling of the Customer Monthly Management Report
  • Liaising with the client regarding payment of invoices
  • Continually develop systems to maximize efficiency benefits for the customer and GWS.
  • Support the preparation and delivery of monthly Contract and Business Unit Reviews.
  • Co-ordination of the billing application, calculating margins, raising invoices and submitting to client
  • Chasing of debt to keep within contractual terms
  • Raising and reviewing Purchase Orders
  • Follow up of weekly and ad hoc reportings
  • Quality
    • Co-ordination of sub-contractor files, ensuring they are statutorily compliant with QHSE requirements
    • KPI/Sharepoint follow up according to contract
    • Reporting and management of work management system
    • Logging hazards & customer feedback on the QHSE Management Portal
    • Subcontractor reviews
    • Log books compliance
    • Maintain eLogbooks
    • Updating Portals as and when required
    • Constantly improve quality, service and efficiency.
    • Higher educational qualifications or degree
    • IT Skills (Excel, Word and presentation software packages)
    • Superior written and verbal communication skills with strong oral presentation skills.
    • Very good knowledge of English and French, Dutch is a plus.
    • Capable of working in a matrix environment.
    • Understands the requirements of operating in a contract environment.
    • Previous experience of a service industry role using operating systems such as Dynamics AX.
    • Customer focus skills with a passion for customer service.
    • Self-motivated and ambitious
    • Results/ task orientated, with attention to detail and accuracy
    • Excellent time management and organizational skills
    • Commitment to continuous improvement
    • Ability to work as part of a team, as well as independently
    • Calm manner, able to work under pressure and with changing demands and priorities
    • Confidential and discrete approach
    What can we offer?
    In return, we offer an excellent salary and benefits with fantastic opportunities for progression in a growing business. Our success is driven by motivated employees. Our human resources policy aims to create a favorable working atmosphere where talented people can evolve and where attention is paid to a good balance between professional and private life. Results-oriented while having fun!
    Raphael Pèrez